Wanuskewin Heritage Park Tour Group Visits

Terms and Conditions

WANUSKEWIN TOUR GROUP VISITS
TERMS AND CONDITIONS
2021

Thank you for considering a tour to Wanuskewin to learn more about Plains Indigenous Culture. Our Tour Booking Coordinator is here to assist you throughout the booking process, while our Visitor Services staff will deliver your programming.

 

Please read these Terms and Conditions between the Convener (individual or group responsible for bringing people together for the purposes of engaging in programming as defined in these Terms and Conditions) and Wanuskewin Heritage Park Authority (WHPA) carefully before signing.

 

1.  GENERAL TOUR GROUP POLICY

  • All tour group bookings include entry to Wanuskewin and access to the exhibits, trails, and facilities for attending participants, students, teachers, and chaperones. Also included is your choice of up to two (2) hours of guided programming (subject to staffing availability). All craft programs and the Bannock Bake program have an additional supply cost Extra program(s) in addition to the two (2) hours of guided programming included in group bookings, are available to book for an additional charge at the time of booking.
  • Maximum of thirty (30) participants per group.
  • Primary and secondary school tour groups must have an appropriate ratio of teachers and/or chaperones to students:
    • Kindergarten to Grade One (1) should have a ratio of one (1) teacher/chaperone to every four (4);
    • Grade Two (2) to Grade Six (6) should have a ratio of one (1) teacher/chaperone to every eight (8) students;
    • Grade Seven (7) to Grade Twelve (12) and post-secondary groups should have one (1) teacher and one (1) additional chaperone.
  • Primary and secondary school tour groups who do not have the appropriate ratio of teachers and/or chaperones to students may have their tour and/or program(s) cancelled without refund.
  • Teachers and chaperones are responsible for the behaviour, discipline, and conduct of the participants at all times. Poor conduct, disrespectful behavior, and dangerous activities may result in the group’s immediate removal from Wanuskewin at any time without refund.
  • The Convener is responsible for any damage(s) to the premises caused by its participants, anyone directly or indirectly associated with the group, and/or anyone who acts on their behalf during the time that they are on the premises. The Convener will be held financially responsible for repairs on a cost recovery basis, plus administrative fees.
  • WHPA will not be held responsible for the damage to or the loss of any articles left at Wanuskewin prior to, during, or following the tour booking.
  • WHPA reserves the right to refuse bookings that promote values that contradict WHPA’s mandate.
  • Smudging or similar activities require pre-authorization from WHPA, and any fire suppression charges incurred as a result of these activities may result in extra charges, notwithstanding advanced notification.
  • In the event of inclement weather, space will be made indoors for programming when possible.
  • Changes in how programming is delivered is subject to change anytime based on the discretion of Visitor Service staff and/or guides, available resources and staffing, and/or any safety protocols outlined in these Terms and Conditions or put in place by WHPA.
  • Some programming options expose tour groups to an open fire. Teachers and/or chaperones must communicate with the students and/or participants that they must act in a safe manner and not expose themselves or others to harm or danger when around an open fire. WHPA does not assume liability in the case of loss of life or injury from the use of an open Accountability and responsibility is placed solely on the Convener, teachers, and/or chaperones.
  • WHPA does not assume liability for loss of life or injury due to The Convener, teachers, and/or chaperones assume accountability and responsibility for the safety and well-being of their students and/or participants.

 

2.  COVID-19 POLICIES

  • These COVID-19 terms will remain in place and be ongoing until the federal and provincial government’s guidelines and the Saskatchewan Health Authority’s guidelines on masking and social distancing are fully lifted. WHPA will be strictly following all ongoing federal and provincial guidelines and are subject to change at any time as new federal and provincial guidelines are released. Please contact the Booking Coordinator for current COVID-19 Protocols, or check our website for updates (https://wanuskewin.com/covid-19/).
  • WHPA has designated its Visitor Centre building as an optional mask facility; masks are not mandatory, are their use are up to the comfort of individuals and groups. Individuals without a mask can ask for one at the front desk.
  • Individuals are suggested to maintain social distancing of two metres (2 m), or six point five-six feet (6.56’), while inside Wanuskewin’s Visitor Centre.
  • WHPA will provide numerous hand sanitizing stations throughout the Visitor Centre. Patrons are asked to use these stations as needed, after touching any public surface, after temporarily removing their mask, and when entering the building.
  • WHPA will provide various resources to maintain physical distancing including, but not limited to, direction arrows inside the Visitor Centre and suggested flow maps of Wanuskewin’s trails.
  • Individuals will be required to carry all their personal belongings with them while on site at Wanuskewin as there is no longer a drop off location available for items such as backpacks, jackets, winter clothing, and all other personal items.

 

3.  FOOD

  • Pre-orders may be suspended at any time on the discretion of WHPA. Contact the Tour Booking Coordinator for updated information on pre-order availability.
  • Food orders must be placed with the Tour Booking Coordinator at least ten (10) business days prior to the date of the tour. Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • Payment for pre-orders must be remitted by the Convener in a lump sum at least seven (7) business days prior to the tour date. Failure to do so may result in a substantial delay in food service, subject to the discretion of the restaurant staff.
  • Restaurant pre-orders for food is only available if requested at the time of booking.
  • A minimum of ten (10) people or food orders is required when pre-ordering.
  • WHPA does not assume liability for lose of life or injury during programming when cooking over an open fire in Wanuskewin’s Tipi Village. The Convener, teachers, and/or chaperones assume accountability and responsibility for the safety and well-being of their students and/or participants.
  • WHPA supports the practice of students bringing school lunches while at Wanuskewin for a tour, but is not liable or responsible for any illness or injury as a result of outside food that is brought on site. Outside food cannot be consumed in the Restaurant, Visitor Centre, Exhibits, Art Galleries, or in Meeting/Conference rooms.
  • WHPA does not allow groups to bring their own bannock dough to cook over an open fire. This policy is withstanding as we offer a program of a similar nature.

 

4.  LIQUOR AND DRUGS

  • WHPA has a strict no alcohol or drugs policy. Alcohol, marijuana, and illegal drugs are not permitted under any circumstances. Failure to comply with this policy may result in the immediate removal of the Convener and/or their group at any time, without refund.

 

5.  GUARANTEES

  • A preliminary estimate of attendance is required when booking a tour.
  • A signed copy of these Terms and Conditions, along with a deposit, must be received by the Tour Booking Coordinator to confirm the booking.
  • A guaranteed number of participants must be provided to the Tour Booking Coordinator at least seven (7) business days prior to the date of the tour. Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • Should more than thirty (30) participants show up to the tour and an additional guide is needed to handle the group’s capacity, WHPA will charge for a second group.

 

6.  DEPOSIT

  • A deposit of half the total fee is required in order to confirm the booking, along with a signed confirmation form and a signed copy of these Terms and Conditions.
    • Groups with seventy-five (75) or more people are required to make a deposit of seventy-five percent (75%) the total fee in order to confirm the booking.
  • Payment in full must be received before the group departs Wanuskewin on the day of the tour.

 

7.  TOUR GROUP CANCELLATION

  • If cancellations are received seven (7) or more business days before the date of the tour, deposits are refundable, minus any costs already incurred by Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • If cancellations are received less than seven (7) business days before the date of the tour, the Convener may incur penalties up to one hundred percent (100%) of contracted services, which may include any costs already incurred by WHPA. Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • If the Convener does not give the Tour Booking Coordinator prior notice of their cancellation, the Convener forfeits any deposits or payments already paid to WHPA.
  • Cancellations due to COVID-19 will be handled on a case-by-case basis at the discretion of WHPA.
  • If the Convener has an account with WHPA, payment is required within fourteen (14) days from receipt of invoiced services. Late payments may attract interest penalties. If the Convener does not have an account with WHPA, payment is required upon arrival.

 

8.  EXHIBIT GALLERIES

  • Exhibition installations may be underway during the day of the tour. These installations may necessitate the closure or restriction of access to certain galleries or sections of The schedule of installations may not be known at the time of booking; as a result, WHPA reserves the right to restrict or change gallery access at any time.

 

9.  INDEMNITY

  • The Convener shall indemnify and hold harmless WHPA, its agents, offices, directors, and employees (the “Indemnified Parties”) from and against all claims, demands, damages, losses, expenses, costs (including legal fees on an attorney/client basis and the cost of experts), actions, suits, or proceedings sustained or incurred by any of the Indemnified Parties which may be made, brought or prosecuted in any manner whatsoever against any of the Indemnified Parties, to the extent based upon, arising out of, or attributable to: (a) the acts of omissions (including, without limitation, negligence, gross negligence, strict liability, or willful, wanton or intentional misconduct) of the Convener, its guests or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, or (b) a breach of this Contract by the Convener.

 

10.   BUILDING EXITS

  • No portion of any passageway or exit will be obstructed in any manner by the Convener, their participants, or anyone directly or indirectly associated with or employed by the Convener. No exit door shall be locked, blocked, or bolted in any manner by the Convener, their participants, or anyone directly or indirectly associated with or employed by the Convener. The Convener and anyone who acts on their behalf may be liable while the tour group is at Wanuskewin. All designated exits must be visible at all times.

 

11.  WILDLIFE, PLANTS, AND BISON

  • The Convener, its guests, and anyone directly or indirectly associated with or employed by the Convener shall not touch, entice, pet or attempt to pet, harass, or feed wildlife within the park or the bison on site.
  • The Convener, its guests, and anyone directly or indirectly associated with or employed by the Convener shall not hunt, disturb, hold in captivity, or destroy any wildlife within the park or the bison on site.
  • The Convener, its guests, and anyone directly or indirectly associated with or employed by the Convener shall not forage, consume, harvest, gather, collect, pick, or remove any plants, trees, flora, or natural objects from within the park, or move any plants, trees, flora, or natural objects from where they naturally occur.
  • The Convener, its guests, and anyone directly or indirectly employed by the Convener shall not plant, bury, or add any plants, trees, flora, or natural objects to the site.
  • WHPA is not responsible for any loss of life or injury as a result of the wildlife or bison, or as a result of consumption or contact with any plants or fauna at Wanuskewin.

 

12.  FORCE MAJEURE

  • If performance of this Contract by WHPA is delayed or rendered impossible by an act of God, government authority, disaster, strike, civil disorder, inclement weather, or an emergency, this Contract may be terminated by written notice without liability.

 

13.  HAZARDOUS MATERIAL

  • The Convener agrees not to bring on to the property of Wanuskewin any material, substance, equipment, or object which is likely to endanger the life of or cause bodily injury to any person, property, or wildlife on site.

 

14.  PHOTO AND VIDEO

  • WHPA reserves the right to take photos and videos of the group for promotional materials, including social media marketing materials. It is the responsibility of the Convener, teachers, and/or chaperones to know which student(s) cannot have their photo or video taken, and to communicate this information with WHPA prior to arrival or while on site.