Wanuskewin Heritage Park Tour Group Visits

Terms and Conditions

WANUSKEWIN TOUR GROUP VISITS
TERMS AND CONDITIONS
2021

Thank you for considering a tour to Wanuskewin to learn more about Plains Indigenous Culture. Our Tour Booking Coordinator is here to assist you throughout the booking process, while our Visitor Services staff will deliver your programming.

 

Please read these Terms and Conditions between the Convener (individual or group responsible for bringing people together for the purposes of engaging in programming as defined in these Terms and Conditions) and Wanuskewin Heritage Park Authority (WHPA) carefully before signing.

 

1.  GENERAL TOUR GROUP POLICY

  • All tour group bookings include entry to Wanuskewin and access to the exhibits, trails, and facilities for attending participants, students, teachers, and chaperones. Also included is your choice of up to two (2) hours of guided programming (subject to staffing availability). All craft programs and the Bannock Bake program have an additional supply cost (NOT AVAILABLE TO BOOK DURING COVID RESTRICTIONS) Extra program(s) in addition to the two (2) hours of guided programming included in group bookings, are available to book for an additional charge at the time of booking.
  • Maximum of thirty (30) participants per group. COVID-19 Group TOUR size may be limited as long as social distancing can be maintained.
  • Primary and secondary school tour groups must have an appropriate ratio of teachers and/or chaperones to students:
    • Kindergarten to Grade One (1) should have a ratio of one (1) teacher/chaperone to every four (4);
    • Grade Two (2) to Grade Six (6) should have a ratio of one (1) teacher/chaperone to every eight (8) students;
    • Grade Seven (7) to Grade Twelve (12) and post-secondary groups should have one (1) teacher and one (1) additional chaperone.
  • Primary and secondary school tour groups who do not have the appropriate ratio of teachers and/or chaperones to students may have their tour and/or program(s) cancelled without refund.
  • Teachers and chaperones are responsible for the behaviour, discipline, and conduct of the participants at all times. Poor conduct, disrespectful behavior, and dangerous activities may result in the group’s immediate removal from Wanuskewin at any time without refund.
  • The Convener is responsible for any damage(s) to the premises caused by its participants, anyone directly or indirectly associated with the group, and/or anyone who acts on their behalf during the time that they are on the premises. The Convener will be held financially responsible for repairs on a cost recovery basis, plus administrative fees.
  • WHPA will not be held responsible for the damage to or the loss of any articles left at Wanuskewin prior to, during, or following the tour booking.
  • WHPA reserves the right to refuse bookings that promote values that contradict WHPA’s mandate.
  • Smudging or similar activities require pre-authorization from WHPA, and any fire suppression charges incurred as a result of these activities may result in extra charges, notwithstanding advanced notification.
  • In the event of inclement weather, space will be made indoors for programming when possible.
  • Changes in how programming is delivered is subject to change anytime based on the discretion of Visitor Service staff and/or guides, available resources and staffing, and/or any safety protocols outlined in these Terms and Conditions or put in place by WHPA.
  • Some programming options expose tour groups to an open fire. Teachers and/or chaperones must communicate with the students and/or participants that they must act in a safe manner and not expose themselves or others to harm or danger when around an open fire. WHPA does not assume liability in the case of loss of life or injury from the use of an open Accountability and responsibility is placed solely on the Convener, teachers, and/or chaperones.
  • WHPA does not assume liability for loss of life or injury due to The Convener, teachers, and/or chaperones assume accountability and responsibility for the safety and well-being of their students and/or participants.
  • Liability or failure to meet the Terms and Conditions remains the responsibility of the Convener named in these Terms and Conditions.

 

2.  COVID-19 POLICIES

  • These COVID-19 terms will remain in place and be ongoing until the federal and provincial government’s guidelines and the Saskatchewan Health Authority’s guidelines on masking and social distancing are fully lifted. WHPA will be strictly following all ongoing federal and provincial guidelines and are subject to change at any time as new federal and provincial guidelines are released.
  • WHPA has designated its Visitor Centre building as a mandatory mask facility, which applies to all staff and patrons over the age of two (2). Individuals without a mask will be provided one upon entry to the building.
  • Following federal and provincial guidelines, as well as the Saskatchewan Health Authority’s guidelines, masks may be temporarily removed only in the following circumstances:
    • To identify the individual for any reason;
    • When an individual is consuming food or a beverage while, if possible, seated in order to limit the areas a person is in while temporarily unmasked;
    • When providing personal support to an individual with a disability where a mask impedes the ability of said individual to receive assistance, such as an individual who is deaf or hard of hearing and receives personal support that includes lip reading;
    • When it is necessary to expose an individual’s nose, mouth, or chin for the purpose of receiving a service related to the individual’s health, such as an individual with asthma using an inhaler.
  • While an individual is inside of Wanuskewin’s Visitor Centre, physical distancing of two metres (2 m), or six point five-six feet (6.56’), must be maintained between all individuals. The only exception to this rule is for individuals within the same family unit and/or individuals who live within the same household, who are not required to maintain physical distancing with each other. The family unit and/or individuals of the same household are still required to maintain physical distancing from other individuals, family units, and/or individuals of the same household.
  • While outside of Wanuskewin’s Visitor Centre, individuals may remove their masks on the trails or in the plaza so long as physical distancing of two metres (2 m), or six point five-six feet (6.56’), can be maintained.
  • WHPA has put in place health screening protocols and contact tracing protocols in order to enter the facility. The Visitor Services staff will complete a health screening for individuals entering the Visitor Centre building and complete contact tracing protocols. All personal information collected during the contact tracing protocols will only be used in the case that a positive COVID-19 case is confirmed to have been found in association with Wanuskewin.
  • Any individuals who answer “yes” to any of the health screening protocol questions will be asked by Visitor Services staff to leave Wanuskewin to help limit the spread of COVID-19 in compliance with the federal and provincial governments’ guidelines, the Saskatchewan Health Authority’s guidelines, and WHPA’s guidelines outlined in these Terms and Conditions. Heath screening protocols will include questions such as:
    • Have you felt unwell (i.e., fever, headache, sore throat, cough, chills, runny nose, and/or shortness of breath/breathing difficulties) within the last fourteen (14) days?
    • Have you experienced or are currently experiencing a loss in your sense of smell or taste within the last fourteen (14) days?
    • Have you come into close contact (defined as prolonged contact—longer than fifteen (15) minutes—at a distance closer than two metres (2 m), or someone you live with) with anyone experiencing the above symptoms, or with anyone who has tested positive for COVID-19 within the last fourteen (14) days?
    • Have you travelled outside of Canada within the last fourteen (14) days?
    • Have you been instructed to self-isolate or quarantine by medical authorities or by the Saskatchewan Health Authority?
  • If any individual from the Convener’s booking answers “yes” to any of the health screening protocol questions outlined in Section 2(g) above, the Convener’s booking will be cancelled. See Section 7 for tour group cancellation guidelines.
  • All personal information collected during the contact tracing will only be used for the purposes indicated in Section 2(f) above, and all personal information be securely destroyed two (2) weeks after the date of an individual’s visit. WHPA will never share personal information with a third party.
  • WHPA will provide numerous hand sanitizing stations throughout the Visitor Centre. Patrons are asked to use these stations as needed, after touching any public surface, after temporarily removing their mask, and when entering the building.
  • WHPA will provide various resources to maintain physical distancing including, but not limited to, direction arrows inside the Visitor Centre, suggested flow maps of Wanuskewin’s trails, room capacity for each space inside the Visitor Centre, and daily programs and tours that follow physical distancing guidelines.
  • Individuals will be required to carry all their personal belongings with them while on site at Wanuskewin as there is no longer a drop off location available for items such as backpacks, jackets, winter clothing, and all other personal items.

 

3.  FOOD

  • Pre-orders may be suspended at any time on the discretion of WHPA. Contact the Tour Booking Coordinator for updated information on pre-order availability.
  • Food orders must be placed with the Tour Booking Coordinator at least ten (10) business days prior to the date of the tour. Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • Payment for pre-orders must be remitted by the Convener in a lump sum at least seven (7) business days prior to the tour date. Failure to do so may result in a substantial delay in food service, subject to the discretion of the restaurant staff.
  • Restaurant pre-orders for food is only available if requested at the time of booking.
  • A minimum of ten (10) people or food orders is required when pre-ordering.
  • WHPA does not assume liability for lose of life or injury during programming when cooking over an open fire in Wanuskewin’s Tipi Village. The Convener, teachers, and/or chaperones assume accountability and responsibility for the safety and well-being of their students and/or participants.
  • WHPA supports the practice of students bringing school lunches while at Wanuskewin for a tour, but is not liable or responsible for any illness or injury as a result of outside food that is brought on site. Outside food cannot be consumed in the Restaurant, Visitor Centre, Exhibits, Art Galleries, or in Meeting/Conference rooms.
  • WHPA does not allow groups to bring their own bannock dough to cook over an open fire. This policy is withstanding as we offer a program of a similar nature.

 

4.  LIQUOR AND DRUGS

  • WHPA has a strict no alcohol or drugs policy. Alcohol, marijuana, and illegal drugs are not permitted under any circumstances. Failure to comply with this policy may result in the immediate removal of the Convener and/or their group at any time, without refund.

 

5.  GUARANTEES

  • A preliminary estimate of attendance is required when booking a tour.
  • A signed copy of these Terms and Conditions, along with a deposit, must be received by the Tour Booking Coordinator to confirm the booking.
  • A guaranteed number of participants must be provided to the Tour Booking Coordinator at least seven (7) business days prior to the date of the tour. Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • Should more than thirty (30) participants show up to the tour and an additional guide is needed to handle the group’s capacity, WHPA will charge for a second group.

 

6.  DEPOSIT

  • A deposit of half the total fee is required in order to confirm the booking, along with a signed confirmation form and a signed copy of these Terms and Conditions.
    • Groups with seventy-five (75) or more people are required to make a deposit of seventy-five percent (75%) the total fee in order to confirm the booking.
  • Payment in full must be received before the group departs Wanuskewin on the day of the tour.

 

7.  TOUR GROUP CANCELLATION

  • If cancellations are received seven (7) or more business days before the date of the tour, deposits are refundable, minus any costs already incurred by Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • If cancellations are received less than seven (7) business days before the date of the tour, the Convener may incur penalties up to one hundred percent (100%) of contracted services, which may include any costs already incurred by WHPA. Please check the website for updated business days (https://wanuskewin.com/visit/hours-admissions/).
  • If the Convener does not give the Tour Booking Coordinator prior notice of their cancellation, the Convener forfeits any deposits or payments already paid to WHPA.
  • Cancellations due to COVID-19 will be handled on a case-by-case basis at the discretion of WHPA.
  • If the Convener has an account with WHPA, payment is required within fourteen (14) days from receipt of invoiced services. Late payments may attract interest penalties. If the Convener does not have an account with WHPA, payment is required upon arrival.

 

8.  EXHIBIT GALLERIES

  • Exhibition installations may be underway during the day of the tour. These installations may necessitate the closure or restriction of access to certain galleries or sections of The schedule of installations may not be known at the time of booking; as a result, WHPA reserves the right to restrict or change gallery access at any time.

 

9.  INDEMNITY

  • The Convener shall indemnify and hold harmless WHPA, its agents, offices, directors, and employees (the “Indemnified Parties”) from and against all claims, demands, damages, losses, expenses, costs (including legal fees on an attorney/client basis and the cost of experts), actions, suits, or proceedings sustained or incurred by any of the Indemnified Parties which may be made, brought or prosecuted in any manner whatsoever against any of the Indemnified Parties, to the extent based upon, arising out of, or attributable to: (a) the acts of omissions (including, without limitation, negligence, gross negligence, strict liability, or willful, wanton or intentional misconduct) of the Convener, its guests or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, or (b) a breach of this Contract by the Convener.

 

10.   BUILDING EXITS

  • No portion of any passageway or exit will be obstructed in any manner by the Convener, their participants, or anyone directly or indirectly associated with or employed by the Convener. No exit door shall be locked, blocked, or bolted in any manner by the Convener, their participants, or anyone directly or indirectly associated with or employed by the Convener. The Convener and anyone who acts on their behalf may be liable while the tour group is at Wanuskewin. All designated exits must be visible at all times.

 

11.  WILDLIFE, PLANTS, AND BISON

  • The Convener, its guests, and anyone directly or indirectly associated with or employed by the Convener shall not touch, entice, pet or attempt to pet, harass, or feed wildlife within the park or the bison on site.
  • The Convener, its guests, and anyone directly or indirectly associated with or employed by the Convener shall not hunt, disturb, hold in captivity, or destroy any wildlife within the park or the bison on site.
  • The Convener, its guests, and anyone directly or indirectly associated with or employed by the Convener shall not forage, consume, harvest, gather, collect, pick, or remove any plants, trees, flora, or natural objects from within the park, or move any plants, trees, flora, or natural objects from where they naturally occur.
  • The Convener, its guests, and anyone directly or indirectly employed by the Convener shall not plant, bury, or add any plants, trees, flora, or natural objects to the site.
  • WHPA is not responsible for any loss of life or injury as a result of the wildlife or bison, or as a result of consumption or contact with any plants or fauna at Wanuskewin.

 

12.  FORCE MAJEURE

  • If performance of this Contract by WHPA is delayed or rendered impossible by an act of God, government authority, disaster, strike, civil disorder, inclement weather, or an emergency, this Contract may be terminated by written notice without liability.

 

13.  HAZARDOUS MATERIAL

  • The Convener agrees not to bring on to the property of Wanuskewin any material, substance, equipment, or object which is likely to endanger the life of or cause bodily injury to any person, property, or wildlife on site.

 

14.  PHOTO AND VIDEO

  • WHPA reserves the right to take photos and videos of the group for promotional materials, including social media marketing materials. It is the responsibility of the Convener, teachers, and/or chaperones to know which student(s) cannot have their photo or video taken, and to communicate this information with WHPA prior to arrival or while on site.